Administrative Assistant

In-person | 2021-2022 School Year

Beit Rabban Day School

Beit Rabban Day School is an innovative, non-denominational Jewish school on the Upper West Side of Manhattan. Beit Rabban thoughtfully combines progressive education with an emphasis on deep Jewish learning, intellectual rigor and child-centered learning.

Job Description

Beit Rabban seeks an exceptional individual with a demonstrated ability to work in a professional and dynamic setting to serve as the school’s Administrative Assistant. The Administrative Assistant will act as the school's front-line presence for all communications with parents, prospective parents and community members, while also managing the backend systems that are essential to the smooth running of a school.

The main components of the position include:

  • Support Middle School families and faculty by ensuring a high level of communication between families and the school via phone calls, emails, and face-to-face contact.

  • Oversee Middle School daily arrival and dismissal

  • Serve as the Middle School Health Clerk by maintaining health records of all Middle School students, recording daily medical logs, and treating students with basic first aid.

  • Maintain an organized office space, keep track of school/office supplies, and work with other members of the administrative team to order educational and office supplies as needed for the Middle School or individual classrooms.

  • Manage Middle School’s lunch program, including distribution of weekly pizza lunch

  • Setup for Middle School programs and events, including working with building facilities, ordering supplies, arranging food, and coordinating with teachers and administrators.

  • Supporting the Principal in the Middle School exmissions process and coordinating with High Schools

  • Managing the Middle School Spring trips logistics including research and bookings for transportation, lodging, food, museums and attractions

  • Taking on additional administrative and educational tasks as assigned as part of the broader administrative team.

Qualifications

  • Experience supporting multiple departments, with multiple supervisors and/or areas of work.

  • Proficient in the use of computers, comfortable with technology and is able to use MS Office Suite, Google systems, website platforms and database software.

  • Excellent customer relations skills

  • Highly organized and detail oriented approach to work

  • Proven strength at multitasking with efficiency and grace

Hours:​

  • Monday-Thursday: 7:45AM - 4:30PM

  • Friday: 7:45AM - 2:00PM

 

The Administrative Assistant reports to the Chief Operating Officer. The position of Administrative Assistant is a full-time position.

 

​This position will be located at 176 W 105 Street, New York, NY 10025.

 

​Beit Rabban is an equal opportunity employer and does not discriminate on the basis of gender, race or national origin.

THIS POSITION IS FOR AN IMMEDIATE START.

How to Apply:​

To apply, please email cover letter, resume with subject line “Administrative Assistant” to careers@beitrabban.org.